Senior Administrative Support Specialist

Manpower's client is an EU Agency Work tasks:  Executive & Administrative Support: Manage calendars, schedule meetings, prepare agendas, take minutes, and coordinate follow up actions for the Head of Corporate Services and Sector Heads;  Travel Arrangements: Coordinate travel logistics, prepare mission orders, and process reimbursement claims;  Document Preparation & Reporting: Draft and format reports, notes, and correspondence. Collect inputs from team members and compile the monthly administrative report;  Document & Workflow Management: Handle documents requiring approval, manage structured archiving, and initiate workflows and e signatures in ARES;  Departmental Coordination: Support daily departmental operations, organize meetings across teams, and act as a liaison between internal and external stakeholders;  Information Distribution: Ensure timely preparation and delivery of documents and communications to relevant parties;  Performing other support related to the functioning of CSD. We offer: Cooperation with an European Institution Other requirements:  Post-secondary education proven by a diploma;  Minimum 4 years of professional experience in administration, human resources, finance, communications, or event management;  Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;  Ability to exercise strict professional discretion and work with highly confidential information;  Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;  Excellent communication and interpersonal skills, multitasking ability;  Ability to collaborate effectively in a multicultural environment;  Very good command of English (written and spoken). Knowledge of Estonian is considered an asset. Option to work from home: No

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