Admin & HR Support Specialist

Work tasks: We are looking for an accurate, well-organised and responsible person to join our team as an Admin & HR Support Specialist. The company provides services to international aviation companies, therefore fluency in English is mandatory for successful performance in this role. This is a new role, focused on supporting payroll-related administration, HR processes and local office administration across several countries, including EE, LT, DK, NO, SE, FI, GE and UK. Your main tasks will include: - Supporting payroll-related processes across different locations - Registration of new employees, salary changes and end of employment information - Time registration, vacation and sickness registration - Registration of employee benefits, such as gym support, insurance and other benefits - Booking payment requests, salaries and salary-related costs into the ERP system - Handling reimbursement and per diem related administration - Updating the employee registry - Supporting communication related to HR and administrative matters You will also support local administration in Tallinn, including: - Time and vacation registration - Birthday and Christmas arrangements - Onsite HR-related support - Event planning support - Staff travel support - Office administration - Communication regarding office cleaning and maintenance - ID card support - Office supplies, coffee, milk, parking support and other practical office matters We offer: We offer modern working conditions in an office building near Ülemiste Centre, a friendly team, interesting work-related challenges, flexible working arrangements, the possibility to work from home up to two days per week, employee benefits related to the aviation industry, stability and a competitive motivation package. Other requirements: This role could be a good fit for you if you are accurate, responsible and well organised. You enjoy working with details, numbers and administrative processes, while also being comfortable communicating with colleagues and external partners when needed. We expect you to have: - Fluency in English - Good Excel skills - Strong attention to detail - Good organisational skills - A responsible and practical working style - Willingness to learn and support different administrative processes Previous experience with accounting-related administrative tasks, payroll support or ERP systems would be an advantage. Knowledge of Microsoft Dynamics 365 would also be an advantage. We understand that this is a specific business area, and the necessary training will be provided. What matters most is that you are accurate, willing to learn and able to take responsibility for your work. Option to work from home: No

Office clerk (1 year)