Project coordinator

Project manager / Office manager Work tasks: The Project Coordinator for Office Management and Executive Support is responsible for ensuring the smooth day-to-day operations of the company, maintaining team organization, and supporting the management team in focusing on strategic work. The role combines office administration, executive assistance, and project coordination. Main responsibilities: Ensuring smooth office operations: ordering office supplies, organizing workspaces, welcoming guests, booking meeting rooms and scheduling appointments. Meeting support: attending meetings, taking notes (in Google Docs/Notion), distributing action points, and following up on their completion. Documentation of partners’ tasks and hours: collecting information, recording data, and regularly reporting progress to the direct manager (including obstacles and completed milestones). Daily support for the executive: managing calendars, sending reminders about deadlines, filtering incoming information, and assisting with the implementation of decisions. Document management: organizing and maintaining company files in cloud systems (e.g., Google Drive), preparing simple reports and logs (task progress, workload, deadlines). Project coordination: assigning tasks, creating and monitoring schedules, identifying risks, managing resources, and ensuring collaboration between the team and partners. The role ensures that the office remains organized and supportive, information gaps are minimized, and management always has a clear overview of both ongoing projects and daily operations. We offer: ITRE Solutions offers more than just an ordinary job – an environment where you can grow, learn, and see the direct impact of your contribution on the company's success. We maintain high standards: we expect precision, correctness, and responsibility in every detail – because this is exactly what ensures the success of our team and clients. What we offer: A modern and cozy office in a top-class business environment, smart tools, and a well-being-supportive atmosphere. Competitive, fair, and transparent salary based on your experience, contribution, and level of precision. Strong internal growth opportunities: increasing responsibility, involvement in new projects, role expansion in administrative, project management, or team support directions – if you can maintain high quality. International collaboration: you will interact with Estonian and foreign partners and processes, enriching your experience while requiring precise communication. Genuine appreciation: the team particularly values precision, proactivity, correctness, and collaboration. We foster a trusting, human, yet demanding environment. Thorough onboarding: a detailed induction period and additional training if needed, so you can quickly gain confidence in the role – and meet our high expectations. We are looking for a systematic, reliable, and proactive person who enjoys creating order, upholds high standards, and is ready to take responsibility for the details. If you feel you can stand out in our team with your precision and correctness and are prepared for high expectations – then you are welcome to join us! Option to work from home: No

administrative assistant