Executive Assistant to the CEO

StillArt is an established and profitable company helping orchestras and arts organizations grow. We are seeking a proactive Executive Assistant to partner with the CEO, protecting his focus and managing the daily rhythm of the business.

Main Tasks

• Inbox & Calendar Management: Triage emails, decide on replies, manage scheduling across group companies, and guard focus time.
• Follow-through: Close loose ends with the team, leads, and clients; keep notes and project lists moving to ensure implementation of ideas.
• Logistics: Arrange high-standard travel (flights, hotels) and events; handle purchases and payments within set limits.
• Communication: Coordinate social posts and copy; manage daily check-ins and end-of-day hand-offs.\n- Planning: Prioritize tasks alongside the CEO and serve as a sounding board for decision-making.

Requirements

• Experience: Proven track record of running a busy executive's day as an EA or in a similar supporting role.
• Soft Skills: Proactive, calm under pressure, entrepreneurial, and a strong listener who can guide as well as assist.\n- Technical Skills: Fluent in Microsoft 365 (Planner, OneDrive, Outlook, Copilot). Experience with AI tools is a plus.
• Trust & Discretion: Comfortable handling sensitive information and basic finance tasks.\n- Languages: English is mandatory. German is a strong advantage. Swedish and Finnish are valued.
• Arts Interest: A passion for the arts and experience in the sector is a plus.

Work Conditions & Benefits

• Contract: Full-time, Monday to Friday (approx. 09:00 to 17:00 Helsinki time).
• Location: Mostly remote, with a requirement to meet in person once a week in Porvoo, Finland. Candidates in the EU, EEA, or Switzerland are encouraged to apply.
• Training: A structured 90-day training program in three stages.
• Salary: €3,500 to €4,500 gross per month, depending on experience and languages (open to more for high-value candidates).